THE CONSTITUTION

Laleston Gardening Club, Cliff Cottage, Laleston, Bridgend, CF32 0LG

Rules of the Laleston Gardening Club

Name: The Club shall be called the “Laleston Gardening Club” and will use the premises known as Cliff Cottage, Laleston which premises will be maintained by the Club in good condition whilst in occupation.

Objects:
(i) To promote the interest of gardening
(ii) To arrange for instruction in horticultural and related subjects. Also to arrange lecture discussion exhibitions show and to distribute literature.
(iii) To ascertain the requirements of members and to arrange purchase and sales of seeds, fertilisers and horticultural requirements.
(iv) to arrange visits to centres of interest
(v) to make such provision for social activities as required by members

Subscriptions: Membership, other than Life Membership, will be by the payment of an Annual Subscription due on or after the first Saturday in September each year.

Officers: The Officers of the Club shall be a President, Vice-President, Chairman, Vice-Chairman, Treasurer, Secretary, Show Secretary and Assistant Show Secretary. Two honorary Auditors will be appointed, such auditors will not be members of the committee.

Committee: The affairs of the Club shall be conducted by a Committee of Officers together with not less than Eight members elected at an Annual General Meeting (AGM). The Committee and other Officers shall retire at the next AGM but shall be eligible for re-election. Unless otherwise determined, a Quorum at Committee Meetings shall be not less than seven (7) Members. Casual vacancies shall be filled by the Committee, and the members so appointed hold office until the next AGM. Seedsmen shall be appointed from the Officers and Members of the Committee at the first convenient Committee Meeting following the AGM.

Election of Officers and Committee: Nominations for these positions will be accepted from the floor at an Annual General Meeting (AGM) and/or in writing, signed by a proposer and seconder who are Members of the Club and submitted at an AGM.

Meetings: - Annual General Meeting (AGM). The AGM at which the Audited Accounts and Reports shall be submitted and the Officers and Committee for the ensuing year elected, shall be held on the first Friday in October each year. In the event of equal votes the Chairman for the Committee shall have a casting vote.
- Special General Meetings. A Special General Meeting shall be called on the requisition, in writing, of at least Ten (10) members of the Club, or at the request of the Committee.

Funds: The Committee shall open a Bank Account in the name of the Club with such Bank as the Committee may select and all moneys received from any source by the Secretary or the Treasurer on behalf of the Club shall be paid into such Account. Cheques shall be signed by the secretary or the Treasurer and either the Chairman, the Treasurer of the Social Committee or one of the Seedsmen.

Audit: There shall be appointed two (2) Auditors who are not members of the Committee to audit the accounts and submit their reports to the Annual General Meeting.

Offences: The Committee may terminate the Membership of a member whose conduct is proved to their satisfaction to be detrimental to the interests of fellow members. Any charges against a member must be communicated in writing. An appeal against a decision of the Committee may be made to a Special General Meeting on the request, in writing, of ten (10) members.

Conversion, Dissolution, Amendment of Rules: The Club may be converted into a Registered Society or may be dissolved or these Rules may be amended by a Two-thirds majority at a Special General Meeting, of which fourteen (14) Days Notice shall be given.

Matters Not Provided For: Any matters not provided for in the Rules shall be dealt with by the Committee at their discretion.